Human Resources Representative

Shaker Village of Pleasant Hill
Shaker Village of Pleasant Hill (SVPH) is on a mission to inspire generations through DISCOVERY, by sharing the legacies of the Kentucky Shakers. SVPH is committed to bridging historic preservation, land conservation, engaged learning and warm hospitality to present an unrivaled destination experience.
Home to the third largest Shaker community in the United States from 1805 until 1910, SVPH manages the country's largest private collection of original 19th century buildings and is the largest National Historic Landmark in Kentucky. Onsite amenities at SVPH include overnight accommodations, dining and catering services, retail shops, event and meeting venues, riverboat rides, historical exhibitions and tours, farm and garden area, nature preserve, multi-use trail system, equestrian stable and an extensive calendar of special programs, activities and events.
Human Resources Department
The Human Resources Department supports the mission of Shaker Village by providing services to attract, engage and retain high quality employees, and developing a supportive culture to stimulate continuous improvement and efficient performance in achieving company-wide goals.
Job Summary
The Human Resources Representative supports the Chief Human Resources Officer, by providing HR expertise with emphasis in employee and retirement benefits, and ADP payroll setup and administration. This role assists in ensuring compliance in employment standards, handling HR documents, forms and records, and supports the hiring process according to company policy, state and federal laws.
Duties and Responsibilities
Prepares and inputs payroll data into ADP Workforce Now, including new hires, garnishments, benefits, 401k, vacation and PTO, deductions, changes and terminations
Performs regular audits of payroll documents and ADP reports
Assists with ensuring compliance with all state and federal wage and hour laws
Maintains personnel files in compliance with applicable legal requirements
Keeps employee records up to date by processing employee status changes, and assures proper approvals
Processes benefits programs and changes for medical, dental, life insurance, long term disability, 401k and HSA accounts
Coordinates procedures to initiate benefits and open enrollment periods
Assists with the administration of programs including FMLA, military leave and leaves of absence
Assists with recruitment by screening, scheduling interviews and new hire orientations
Excellent verbal and written communication, interpersonal and customer service skills.
Strong professional organization skills
Understanding of legal guidelines related to human resources
Assists with new employee orientation by reviewing gathering information, scheduling days/times, and related work
Maintains employee handbook with updated information as needed to ensure employee handbook communicates policies according to company policy
Responds to general inquiries efficiently and professionally
Excellent attention to detail and ability to maintain strict confidentiality
Must be responsive and supportive of staff at all levels
Updates job knowledge by participating in educational opportunities
Performs other duties as directed by the Chief Human Resources Officer
Standards of Performance
Self-starter and motivated
Strong communication skills (verbal and written)
Ability to adapt quickly to changing priorities
Demonstrated ability to multi-task and manage several projects concurrently
Ability to maintain professional relationships and high level of confidentiality
Demonstrated initiative with willingness to take action to resolve issues and enhance processes
Physical Requirements
Regularly required to use hands to finger, handle or feel; reach with hands and arms
Perform physical activities such as bending, stooping, climbing steps, and walking
Frequently required to sit, stand and walk
Specific vision ability includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Regularly lift and/or move up to 20 lbs. and occasionally lift up to 40 lbs.
Work Environment and Conditions
Frequently sitting, standing, walking and climbing steps
Frequently exposed to outside weather conditions
Noise level is usually moderate, normal office environment
Qualifications and Education
Undergraduate degree in human resources, business or a related field
Minimum four years progressive experience in human resources, with working knowledge of various HR functions
Restaurant, hotel, retail and/or Not-for-Profit experience helpful
Prior work with ADP payroll, specifically ADP Workforce Now
Solid understanding of ADP payroll and time clock systems
Must be proficient in Microsoft Office products
Demonstrated attention to detail

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